Tech, Mobile Phone and Software

Archive for October, 2011

Microsoft Word is an extremely easy tool to start using. However there are lots of interesting features “under the bonnet”. Some of these features can save you a lot of time when producing documents. I am amazed that they are not as well known as they should be. These top seven tips are my favourites and I cannot imagine life with Microsoft Word before I found them!

1. Oops. I left Caps lock on!

We all know that feeling. You are typing away merrily and then you look up at your screen to realise that you had hit the Caps Lock button. Now everything you just typed is in the wrong capitalisation. Don’t despair. Highlight the text and goto the Format menu and select Change Case from the drop down menu. Then just select your desired case from the list provided, which will probably be tOGGLE cASE.

2. While we are talking Cases.

Some useful shortcut keys:

Highlight your text and click Control Shift A to set it all to Upper Case.

Control Shift K will set it to Small capitals.

3. Moving quickly around your document.

Try these shortcuts to get around your document quickly.

Control Alt Page Down: Next Page
Control Alt Page Up: Previous Page
Control Home: Go to the top of your document
Control Alt End: Go to the end of your document

Also, with later versions of Word there is a clever little button beneath the vertical scroll bar called the Select Browse Object. Click on this and select one of its options to browse through your document going straight to the next table, graphic, heading etc.

4. I’m lost. Where was I?

Forgot where you just made a change in your document? Try pressing Shift + F5.
This will take you back to the last place you made a change. You can do this two more times to go back to the two previous changes.

5. One click find

One of the annoyances of the Find screen when you are looking for occurrence of text in your document is the fact that it always seems to appear right over the text your are looking for! However there is no need to keep the screen open. Once you have used the Find command to find the first entry, close the Find screen. You should notice that the small double arrows below the vertical scroll bar on the right of Word have changed to blue. Click on these to go up and down your document finding your text.

6. Numbering the rows in your tables

How many times have you created a table where you just want the first column to be a numbered list. It’s easy to do this quickly. Simply select the column and click on the Numbering button on your Word toolbar. The same thing works if you select a row and want to have numbering across your columns

7. Fast Page breaks

My final tip is really simple and is probably the one I use the most. To insert a page break quickly, simply use CTRL + Enter

$Consider the printer’s DPI (dots per inch) capability, which is the resolution at which it can print photos and documents. The higher DPI (dots per inch) you have, the better quality you will have in either text or photo printouts.

$Consider the cost of ink. When purchasing a new printer, take a moment to compare prices among ink cartridges and make sure that you can afford frequent ink purchases if you plan to do a lot of printing.

$Take a look at the connector and make sure it’s compatible with your system. Most new printers connect via a USB port. Older ones connect using a parallel port, which is not commonly found on new PCs.

$When looking at the cost of ink, also look at the number of pages a single ink cartridge can print. If the page count is high, the cost of the ink may be reasonable. If the page count is low compared to other similar ink cartridges, you may want to select another printer that offers a better performing ink cartridge.

$Check out the warranty. All new electronics, including printers, carry a manufacturer’s warranty. Depending on the company, warranties can be valid anywhere from 90 days to 1 year and may include defects in material and/or workmanship. If your printer fails to perform correctly and develops a problem while under warranty, you will be glad that you saved the paperwork. Always keep the original purchase receipt and warranty information relating to your purchase.

$Buy from a name that you trust. When shopping for any item, it is best to purchase from a manufacturer that you know produces a quality product and especially when it comes to a substantial electronics purchase.

$Consider the size and weight of the printer. This is important for both cleaning general convenience. If your desk is small, you may not want a bulky printer taking up most of your space. At the same time, you may not want to lift on a heavy piece of equipment when cleaning your work station. A lightweight and compact style may be better, especially if your office is at home.

$Make sure that your computer is capable of running the printer software, which means it may require a specific processor type and speed, available memory, etc.

$Make sure that the printer you purchase has all of the features and capabilities that you need. For instance, if your primary goal is to produce realistic photos and you also plan to print written documents from time to time, consider the purchase of a photo printer. You can change the quality of printing to suit either images or documents or even a combination of both if you plan to print photo newsletters.

$Make sure that the printer has all of the necessary connector cables and that you will not need to buy any additional hardware prior to finalizing your purchase. If you need to purchase a USB cable, which is often the case with many new printers, you will want to purchase it at the same time to save on shipping if ordering online or having to make a special trip if you purchase locally.

9 Tips To Keep Windows XP Running Smooth

There are many things that cause a computer to be sluggish from software to hardware. It can be too small a hard drive or not enough RAM. It can be anything from BIOS and/or Operating System Settings to programs that are eating up your CPU and RAM (no matter how much you have). Or it can be your network.

Personally, I work my computer like a young mother with a house full of kids 12 to 18 hours a day.

That mother needs to unwind at the end of the day and so does my computer and probably yours too.

Here are 9 Tips in the order they should be completed that can help keep your computer happy and working without complaining:

1. This is so basic I shouldn’t need to say it, Keep Which Ever E-Mail Program You Use Cleaned Out. I have clients who are always complaining, but who refuse to dump years and years of accumulated e-mail.

2. Make sure you have a good anti virus program (Only one per computer please), have it up to date, and auto monitoring.

3. Make sure you have a good anti spy ware program (Only one per computer), have it up to date, and auto monitoring.

4. Run Disk Clean Up Daily (Start, Programs, Accessories, System Tools, Disk Clean Up – a box opens – make sure each box is checked, click ‘OK’ – a box pops up – Click Yes).

5. Delete Cookies and Cached Files Daily (Start, Control Panel -if you have not done it yet, click ‘Switch To Classic View’, Internet Options – a pop up box will appear – Delete Cookies, Click OK, Click Delete Files – check ‘Delete All Offline Content’ – Click OK, Now Set Your Clear History to no more than 7 Days – if you haven’t used it for a week you probably won’t miss it – Click OK)

6. A very important step almost everyone misses: Empty The Prefetch Folder (Start, My Computer, ‘C’ , Windows, Prefetch Folder, Edit, Select All, File, Delete – pop up box appears – Click Yes, Close Windows Window)

7. Empty Recycle Bin. For the sake of brevity, I am assuming everyone knows where it is and how to empty it.

8. Scan Hard Drive ‘C’ (Start, My Computer, Right Click ‘C’ – box opens – Click Properties at the bottom – another box opens – Click Tools, Click Check Now, Make sure both ‘Automatically fix file system errors’ and ‘Scan for and attempt recovery of bad sectors’ are checked, Click Start. Get a cup of java (oh, black, thank you) and Wait !

9. Defrag Computer (Start, Programs, Accessories, System Tools, Disk Defragmenter – window opens – Select ‘C’ Drive, Click Defragment). Pop a top and Wait !

The last two steps (8 and 9) can take awhile if they have not been done recently. I complete this entire routine on my computer just before I stop work for the day everyday and the entire sequence takes no longer than 20 minutes and often much less.

You can find more help with free download links at http://www.remotehelpdesk1.com

tmm